Reports to: Finance Director

Type: Non-Exempt 

Position Summary: Performs a variety of duties in accordance with standard accounting procedures, under moderate supervision and guidance. Checks and verifies data for completeness and accuracy. Responsible for completing monthly payroll. Responsible for processing accounts payable. Assists with trial balance and preparation of statements and reports. Work is subject to audit and verification.

Essential Duties and Responsibilities:

1. Prepares vouchers for payment of vendor invoices, group insurance premiums, employee travel and meal reimbursement, and any other required payments.

2. Compiles and sorts documents, such as invoices and checks, substantiating business transactions.

3. Prepares checks.

4. Reviews accuracy of vendor invoices submitted for payment.

5. Follows procedures to ensure all invoices are properly authorized and approved.

6. Follows procedures to ensure no duplicate payments are made for services or merchandise.

7. Organizes recurring payments so they are paid timely and consistently each month.

8. Maintains process to track payment to employees for on-call availability and ensure no duplicate payments are made for on-call days.

9. Computes employee wages, payroll taxes, and other payroll deductions and prepares payroll checks.

10. Issues payment for payroll taxes within the timeframe established by the IRS.

11. Maintains payroll file on each employee.

12. Prepares year-end reports as required including W-2s and 1099s.

13. Maintains and follows written procedures for each area of responsibility and updates procedures as necessary. All procedural changes are approved at a higher level.

14. Performs filing and data entry as needed.

15. Performs other job duties as assigned.

Job Requirements: 

Education: High school.  College level courses in Business Administration preferred.

Experience: Minimum of one year working in an office setting. Two years is preferred.