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| Reports to: Deputy Director, or Executive Assistant, or Finance Director Type: Non-Exempt Position Summary: Supports functioning of Business Office by performing a broad range of clerical duties with minimal supervision or guidance. Essential Duties and Responsibilities: 1. Provides high level administrative support to the Executive Assistant.2. Exercises independent judgment within agreed-upon limits to perform administrative and business duties.3. Functions as a valued team player in providing professional customer service to all contacts, internal and external. Assures that all contacts are treated with courtesy and respect.4. Ensures adequate staffing and coverage of the reception desk at all times.5. Handles confidential and non-routine information applying extreme confidentiality and sensitivity in the dissemination of this information6. Oversees the support functions of the office to ensure smooth function of office processes; supports Center's goals and objectives.7. Responsible for securing Business Office cash, supplies, and postage.8. Responsible for inventory of designated supplies and materials.9. Responsible for producing center wide newsletter.10. Performs complex clerical duties to further overall functioning of the office.11. Prepares, files, copies, and distributes routine correspondence and reports.12. Answers telephone inquiries, giving information to callers or routing calls appropriately.13. Greets visitors, ascertains nature of business and conducts visitors to appropriate person.14. Processes incoming and outgoing mail as appropriate.15. Performs data entry as needed.16. Performs other job duties as assigned.Supervisory Responsibilities: Office support and maintenance staff.Job Requirements: Education: Associates Degree or two year college equivalent preferred with emphasis on course work in business administration and secretarial functions. Experience: Three years of progressively responsible office administrative experience to executive level management in a professional corporate office environment. Direct supervisory experience preferred. Work history must demonstrate mastery of progressively more complex tasks and increased responsibility. Abilities, Knowledge, Skills: Strong working knowledge of administrative and secretarial skills. Demonstrated knowledge and proficiency operating personal computer and software programs, including email, word processing, database, spreadsheet, and desktop publishing. Excellent verbal and written communication skills. Excellent customer service and interpersonal skills. Professional appearance with clear, pleasant speaking voice. |
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