Reports to: Appropriate Department Manager

Type: Non-Exempt 

Position Summary: Performs a variety of duties in accordance with standard accounting, MIS, or human resources procedures, under moderate supervision and guidance.  Work is subject to audit and verification.

Essential Duties and Responsibilities:

1.       Prepares monthly billings, paychecks, invoices, payments, or other related recurring transactions.

2.       Assures appropriate approvals and authorization are received for various transactions.

3.       Organizes recurring billings, payments, and other correspondence, insuring timely processing.

4.       Distributes correspondence to the appropriate office and staff for follow-up.

5.       Posts receipts, billings, or other accounting or human resources transactions in computer.

6.       Reviews accuracy of various submitted information and ensures no duplicate information exists.

7.       Coordinates with MIS staff and staff at local offices as necessary to maintain accurate information.

8.       Assists staff at local offices with inquires related to the accounting, MIS, or human resources processes and system.

9.       Maintains file on each billing, vendor, employee, hardware/software or other related item.

10.   Maintains process to track billings or payments to ensure no duplicate transactions occur.

11.   Trains staff on accounting, human resources, or MIS related information as necessary. Problems the clerk is unable to resolve are elevated to their supervisor.

12.   Contacts and coordinates with external agencies as necessary to resolve discrepancies.

13.   Prepares year-end and statistical reports as required.

14.   Maintains sufficient knowledge of accounting, computer operations, or human resources to complete duties efficiently.

15.   Maintains and follows written procedures for each task or responsibility and updates procedures as necessary.  All procedural changes are approved at a higher level.

16.   Performs filing and data entry as needed.

17.   Performs other job duties as assigned.

Job Requirements: 

Education: High school.  College level courses in Business Administration preferred.

Experience: Minimum of one year working in an office setting. Two years is preferred.    Experience using Microsoft products.