Reports to: Executive Director

Type: Exempt 

Position Summary: Plans, directs, manages and oversees the activities and operations of the Finance Department, including budgeting, accounts payable, accounts receivable, general ledger, and payroll. Coordinates assigned activities with other Center divisions and outside agencies. Has high level responsibilities in the complex administrative support to the Executive Director. Coordinates with Deputy Director and County Directors for creating and administering the Center budget, administration of grants, and other financial matters.

Responsible for all aspects of the management information system including the following:

• Determining software and hardware requirements for data collection and report generation not limited to the MIS office, but including the requirements of the field offices

• Identifying timelines for report generation and data flow

• Developing work schedules and identifying personnel requirements to meet report deadlines

• Developing and/or approving all procedures related to the information gathering and reporting system.

Responsible for all aspects of the personnel department including the management of all employee-related administrative processes and procedures including recruiting, records management, and salary administration. Directs the administration of the Center’s employee benefits package.

Essential Duties and Responsibilities:

1. Plans, organizes, supervises and participates in the accounting and business programs and activities of the Center, including revenue administration, grants management, billing, purchasing and electronic data processing.

2. Plans, develops, and upon approval, implements new and revised policies, procedures, MIS and accounting systems.

3. Manages the preparation of all required or requested financial reports and records.

4. Serves as Chief Financial Officer to the Executive Director and provides principal assistance in the preparation of the Center budget.

5. Executes contracts within the authority limits delegated by the Executive Director, pending ratification from the Board of Directors.

6. Directs the preparation of revenue and expenditure forecasts and the preparation of budget requests to multiple funding sources.

7. Assists in developing contracts for services and maintains responsibility for billing and collection activity related to those contracts.

8. Supervises the expenditure of line item budgeted funds and serves as principal advisor to the Executive Director regarding purchases and the expenditure of other, non-line item, appropriated funds. Supervises and approves expenditures in the absence of the Executive Director. Responsible for reporting expenditures to the Board of Directors if requested.

9. Evaluates project proposals from a fiscal perspective and reports findings to the Executive Director and, if requested, the Board of Directors.

10. Attends Board, staff and other meetings, as requested, to explain policies, procedures, reports and other fiscal information.

11. Manages all business affairs of the Center in collaboration with the Deputy Director in the absence of the Executive Director.

12. Endorses compliance with standard accounting and fiscal procedures, determines or supervises the determination of unit costs, and provides principal assistance in negotiating maximum unit reimbursement rates.

13. Establishes and maintains effective, collaborative working relationships with Center employees, Executive Director, Board of Directors, individuals representing funding sources, and the general public.

14. Understands the legal reporting requirements of state and local offices to meet auditing and fiscal requirements set forth by law.

15. Understands the legal requirements associated with personnel management and ensures that these requirements are met in the employment processing of Center staff.

16. Understands the tenet of quality and maintains strict control over the processes and procedures developed, maintained, and used by the Accounting, MIS, and Personnel staff.

17. Performs other duties as assigned.

Supervisory Responsibilities: Manages all aspects of Business Office including Finance, MIS, and Personnel. Direct supervision responsibility includes Controller and MIS Manager. In the absence of Controller and Accounting Clerk III supervises Personnel Clerk, Accounts Receivable Clerk, Accounts Payable and Payroll Clerk, and Accounting Clerk II positions. In the absence of MIS Manager supervises MIS Specialist and MIS Technician positions.

Job Requirements:

Education: Graduate degree program (MBS or MPA) with two years accounting experience or completion of bachelor’s degree (BA) in accounting or finance with four years accounting experience. Extensive relevant experience may be considered in lieu of certification or graduate level education.

Certificates, Licenses, Registrations: CMA, CPA, or equivalent experience

Experience: Three to five years experience with nonprofit financial and accounting procedures. Minimum of three years supervisory experience. Experience in administrative duties, including personnel management, planning and budgeting.