Reports to: Executive Assistant

Type: Non-Exempt 

Position Summary: Supports functioning of local office and overall Center by performing transcription for medical doctors, psychologists, clinicians and other staff or consultants in need of this service. Performs general office and clerical duties required to support functions of the assigned location(s).

Essential Duties and Responsibilities: 

1. Prepares accurate, appropriately formatted, typed documents from handwritten notes or machine recording. 

2. Stores products of transcription appropriately, on network, disk or hard copy as necessary. 

3. Provides administrative and secretarial support to the Medical Director. 

4. Tracks the receipt, distribution and location of sample medications across the Center. 

5. Participates as required in the support functions of the office to ensure that the process works smoothly; supports Center's goals and objectives. 

6. Composes and types routine correspondence. 

7. Answers telephone inquiries, giving information to callers or routing calls appropriately. 

8. Compiles and types statistical reports. 

9. Maintains files and records systems in accordance with Center standards, files correspondence and other records. 

10. Performs data entry as needed. 

11. Copies correspondence or other printed matter. 

12. Performs other job duties as assigned.

Job Requirements: 

High School Diploma or equivalent required; college level course work in business administration and secretarial functions preferred.

One year of experience in office setting preferred; education and strong background in customer service related field may be substituted for this.