Office Coordinator 1

$2500-$7000 SIGN ON BONUS

POSITION SUMMARY
Supports functioning of local office by performing a broad range of clerical
duties and supervision of other employees who provide office support

CORE RESPONSIBILITIES
• Provides high level administrative support to the Regional Operations
Director
• Exercises independent judgment within agreed-upon limits to perform
administrative and office duties.
• Remains current on all of the Center's forms, procedures and policies
and ensures that the office is up to date and in compliance.
• Oversees the support functions of the office under the Regional
Operations Director supervision to ensure that the process works
smoothly; supports Center's goals and objectives
• Responsible for securing Center cash, supplies, and postage
• Performs complex clerical duties to further overall functioning of
the local offices
• Schedules meetings, prepares agendas, and records minutes of meetings
• Handles money taken in payment of services, processes accurate
records pertaining to receipts
• Composes and types routine correspondence
• Answers telephone inquiries, giving information to callers or routing
calls appropriately
• Greets visitors, ascertains nature of business and conducts visitors
to appropriate person
• Compiles and types statistical reports
• Monitors clients providing urinalysis samples for drug testing and
performs other drug testing procedures as needed
• Completes physical inventory checks of computer equipment
• Maintains sufficient knowledge in computer operations, components, and
software to identify when repair or replacement is required
• Reports detailed information to the business office to maintain
effective operations
• Supports video conferencing sessions by turning on equipment, making
initial connections, and assisting with re-connections as needed
• Assists clients with paperwork and telemedicine sessions
• Participates in meetings and in services
• Participates in supervision sessions
• Follows written procedures to keep the LAN running efficiently. This
includes installing new workstations on the LAN, resetting LAN
components (switches, workstations, servers, etc.), and providing
support to users on the use of LAN resources.
• Supports the training of users on center programs including word
processors, spreadsheet tools, email software, and others. Training is
provided mainly as the coordinator performs the local "help desk"
function providing support to inexperienced users. Problems the
coordinator is unable to resolve are escalated to the business office
help line.
• Performs other job duties as assigned

SUPERVISOR RESPONSIBILITIES
Oversees Office Support, UA technician, and Maintenance Staff

EDUCATION
High School Diploma or equivalent required; college level course work in
business administration or related field preferred

EXPERIENCE
Three years of progressively responsible office administrative experience in a
professional office environment. Direct supervisory experience preferred.
Work history must demonstrate mastery of progressively more complex tasks and
increased responsibility.

SKILLS, KNOWLEDGE, AND ABILITIES
• Proficient knowledge of business and administrative skills
• Ability to operate computer and knowledge of software programs to
include word processing, database, spreadsheet and desktop publishing
• Excellent verbal and written communication skills
• Excellent customer service and interpersonal skills
• Demonstrates effective time management and the ability to multi-task
• Ability to work as a team member
• Ability to work flexible hours, which may be required

BIPOC and Bilingual Applicants Encouraged to Apply